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Please read these terms and conditions carefully before accepting this agreement.

This subscription agreement (“Agreement”) governs your use of the System (as defined below) and any related services provided by ProEdTech LLC d/b/a ProEdTech, a North Carolina corporation having its principal place of business at Durham. You are referred to as "Customer" in this Agreement. If you use the System, or if you click "I agree" or take any other affirmative action indicating your acceptance of this Agreement, then you have agreed to these terms. If you are an agent or employee of the intended subscriber or user, you individually represent and warrant to ProEdTech that you are authorized to bind that party to this Agreement. If you do not agree to this Agreement, then you are not authorized to use the System.

  1. Definitions
    1. Customer Data. "Customer Data" means any of Customer’s information, documents, or electronic files that are provided to ProEdTech hereunder.
    2. Documentation. "Documentation" means any online or printed user manuals, functional specifications that are provided to Customer by ProEdTech, and any derivative works of the foregoing.
    3. Edition. “Edition” means the named configuration of the System that has been licensed to the Customer. An Edition defines what features, limits, and usage restrictions are placed on the system licensed to the Customer. From time to time, new features will be introduced to the system, and those features will be restricted to specific Editions. New named Editions may also be introduced from time to time.
    4. Effective Date. “Effective Date” is the date on which the Customer’s subscription to the licensed Edition of the System starts. The beginning of the contract term.
    5. Error. "Error" means any reproducible material failure of the System to function in accordance with its Documentation.
    6. Seat. "Seat" means the maximum number of Users to whom Customer is permitted to grant login credentials for the System.
    7. System. "System" means the HIPAA compliance solution tools being provided by ProEdTech through https://www.hipaainstitute.com/, for which Customer has paid, including any template or Updates relating to the tools that may be provided hereunder or thereunder, and any derivative works of the foregoing.
    8. Support. "Support" means the ongoing services by ProEdTech to support the System as defined in Section 3 below.
    9. Update. "Update" means any patch, bug fix, release, version, modification or successor to the System.
    10. User. "User" means a named individual to whom Customer has granted access to use the System on Customer’s behalf, regardless of whether or not the User actually accesses the System.
  2. License
    1. License. During the term and subject to the terms of this Agreement, ProEdTech hereby grants to Customer a non-exclusive, non-transferable, non-sub-licensable right to access and use the licensed Edition of the System for its internal business purposes. The license in the preceding sentence is limited to use by the number of Seats or Users for which Customer has paid. Said license is non-transferable, except in the event of a voluntary transfer of substantially all assets by Customer to a transferee which executes ProEdTech’s form of agreement agreeing to be bound all of the terms and conditions of this Agreement. All rights in and to the System not expressly granted herein are reserved to ProEdTech.
    2. License and Use Restrictions. Customer shall not, directly, indirectly, alone, or with another party, (i) copy, disassemble, reverse engineer, or decompile the System; (ii) modify, create derivative works based upon, or translate the System; (iii) transfer or otherwise grant any rights in the System in any form to any other party, nor shall Customer attempt to do any of the foregoing or cause or permit any third party to do or attempt to do any of the foregoing, except as expressly permitted hereunder.
    3. Customer Data. Customer owns all right, title and interest in the Customer Data. Customer hereby grants to ProEdTech, a non-exclusive, non-transferable, non-sub-licensable right and license to use, copy, transmit, modify and display the Customer Data solely for purposes of Customer’s use of the System. ProEdTech shall not use the Customer Data except as necessary to perform its obligations hereunder.
    4. Customer assumes all risk arising from use of any such sensitive information with the System, including the risk of any inadvertent disclosure or unauthorized access thereto. Customer is solely responsible for maintaining the security of all user names and passwords granted to it, for the security of its information systems used to access the System, and for its Users’ compliance with the terms of this Agreement. ProEdTech has the right at any time to terminate or suspend access to any User or to Customer if ProEdTech reasonable believes that such termination or suspension is necessary to preserve the security, integrity, or accessibility of the System or ProEdTech's network.
  3. Support
    1. Subject to the terms of this agreement, ProEdTech shall make the System available to Customer.
    2. ProEdTech shall deliver all bug fixes to the system at no additional charge. ProEdTech shall deliver all updates to the system that apply to the Customer’s currently licensed Edition at no additional charge. From time to time, new features are released that are applied selectively to different Editions of the System. Only those updates that apply to the Customer’s currently licensed Edition will be delivered automatically to the customer at no additional charge.
    3. ProEdTech shall provide telephone help desk support to the Customer Support Administrators from 0800 Hrs to 1700 Hrs Eastern Time on each business day. ProEdTech will provide afterhours support by means of email, mobile phone, or other reasonable means.
    4. ProEdTech shall use commercially reasonable efforts to correct all Errors or to provide a reasonable workaround as soon as is possible using its reasonable efforts during ProEdTech's normal business hours. Customer shall provide such access, information, and support as ProEdTech may reasonably require in the process of resolving any Error. This paragraph is Customer's sole and exclusive remedy for Errors.
    5. Support Exclusions. ProEdTech is not obligated to correct any Errors or provide any other support to the extent such Errors or need for support was created in whole or in part by:
      1. the acts, omissions, negligence or willful misconduct of Customer, including any unauthorized modifications of the System or its operating environment;
      2. any failure or defect of Customer’s or a third party’s equipment, software, facilities, third party applications, or internet connectivity (or other causes outside of ProEdTech's firewall);
      3. Customer’s use of the System other than in accordance with the System’s documentation;
      4. a Force Majeure Event;
      5. Customer has not installed the requisite update for the System as might have been recommended by ProEdTech.
    6. Support Fees. ProEdTech has the right to bill Customer at its standard services rates for any support issues excluded by Section 3(e) above.
    7. Limitation of Remedies. Correction of Errors as defined in this Agreement are Customer’s sole remedies for any Errors in the System.
  4. Financial Terms
    1. Fees. In return for the products, services and licenses provided by ProEdTech to Customer hereunder, Customer shall pay to ProEdTech the fees in the amount set forth. All dollar amounts refer to U.S. dollars.
    2. To subscribe to the trial version (which would cost $0) or the annual version(s), the Customer needs to provide its credit card details for registration like it would provide the details for the paid subscriptions. The trial period is of 15 (Fifteen) days and if customer has not informed the customer care about discontinuation of their trial period before 15th day of subscription, on 15th day ProEdTech will auto debit the amount of base package “Compliance Wizard” (which would cost US $250) from Customer’s credit card and provide them subscription of base package and Customer will be notified duly.
    3. Auto Debit. If Customer has not informed the customer care about discontinuation of subscription before last day of subscription, on last day of yearly subscription ProEdTech will auto debit the amount of already subscribed package from Customer’s credit card and will renew its subscription and Customer will be notified duly. However, in the event the Customer contacts the help@hipaainstitute.com of ProEdTech within 24 hours of such auto debit for cancellation of subscription, ProEdTech will cancel the subscription and will initiate refund of the said amount that has been auto-debited. Any and all refund shall take a minimum of 21 days, subject to force majeure event.
    4. Customer shall pay or shall reimburse ProEdTech for all sales taxes and other taxes, however characterized by the taxing authority, based upon the license fees or other charges under this Agreement or otherwise incurred on account of Customer’s use of the System, except for any taxes based upon ProEdTech's net income or gross receipts or for any franchise or excise taxes owed by ProEdTech. If Customer is a tax-exempt organization, then, upon ProEdTech's receipt of proof of such status, then ProEdTech shall not charge Customer for any taxes from which Customer is exempt.
    5. Pricing Changes. Customers selecting annual pricing will receive notice of changes in pricing at least 75 days before each anniversary of the Effective Date. Customers selecting monthly pricing will receive notice of changes in pricing at least 45 days before the month in which the change in pricing will take effect.
  5. Term, Auto-renewals and Termination
    1. Commencement. The term of this Agreement commences on the Effective Date hereof.
    2. Tenure and Renewals. The tenure of all subscription shall be as per the plan chosen by the Customer, upon expiry of the tenure, the term will automatically renew for additional terms of one year each unless either party gives the other party written notice of its intention not to renew at least 30 days in advance of the then current term or otherwise mentioned in this Agreement.
    3. Termination for Cause. Either party can terminate this Agreement for cause upon written notice to the other party:
      1. if the other party has committed any other material breach of its obligations under this Agreement and has failed to cure such breach within 30 days of written notice by the non-breaching party specifying in reasonable detail the nature of the breach (or, if such breach is not reasonably curable within 30 days, has failed to begin and continue to work diligently and in good faith to cure such breach); or
      2. upon the institution of bankruptcy or state law insolvency proceedings against the other party, if such proceedings are not dismissed within 30 days of commencement.
    4. Upon termination of this Agreement:
      1. provided that Customer has paid all amounts owed to ProEdTech hereunder, ProEdTech shall, upon written request received within 30 days of termination, provide Customer with access to the System for a period of 24 hours for the limited purpose of exporting Customer Data;
      2. ProEdTech shall immediately terminate access to the System by Customer; and
      3. Customer shall immediately pay ProEdTech any amounts payable or accrued but not yet payable to ProEdTech, including any deferred payments or payments originally to be made over time.
  6. Confidentiality
    1. Confidential Information. "Confidential Information" means any and all tangible and intangible information (whether written or otherwise recorded or oral) of a party that: (A) derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use and is the subject of efforts that are reasonable under the circumstances to maintain its secrecy; or (B) the disclosing party designates as confidential or, given the nature of the information or the circumstances surrounding its disclosure, reasonably should be considered as confidential. Confidential Information includes, without limitation: (i) nonpublic information relating to a party’s technology, customers, business plans, promotional and marketing activities, finances and other business affairs; (ii) third-party information that Customer or ProEdTech is obligated to keep confidential; (iii) the material terms and conditions of this Agreement; and (iv) any nonpublic information relating to any activities conducted hereunder. Any information regarding APIs for the System is Confidential Information of ProEdTech.
    2. Exclusions. Notwithstanding the above, the term "Confidential Information" does not include any information that is either: readily discernible from publicly-available products or literature; or approved for disclosure by prior written permission of an executive officer of the disclosing party.
    3. Use of Confidential Information. Each party shall only use Confidential Information furnished to it hereunder in furtherance of the activities contemplated by this Agreement, and it shall not disclose the Confidential Information to any other persons without the disclosing party’s express written authorization.
    4. Required Disclosures. A receiving party may disclose Confidential Information of the disclosing party as required to comply with binding orders of governmental entities that have jurisdiction over it or as otherwise required by law, provided that the receiving party (i) gives the disclosing party reasonable written notice to allow it to seek a protective order or other appropriate remedy (except to the extent compliance with the foregoing would cause the receiving party to violate a court order or other legal requirement), (ii) discloses only such information as is required by the governmental entity or otherwise required by law, and (iii) and uses its best efforts to obtain confidential treatment for any Confidential Information so disclosed.
    5. Return of Information. If a disclosing party so requests at any time, the receiving party shall return promptly all copies, extracts, or other reproductions in whole or in part of the Confidential Information in its possession.
    6. Survival. The parties hereto covenant and agree that this Section 6 will survive the expiration, termination, or cancellation of this Agreement for a period of 3 years, except for Confidential Information constituting a trade secret, with respect to which this Section will survive the expiration, termination, or cancellation of this Agreement for so long as such Confidential Information remains a trade secret.
    7. If information pertaining to protected health information (“PHI”) is uploaded, transferred, stored, or processed by the Customer into the System, Customer shall protect data in accordance with the Health Insurance Portability and Accountability Act.
  7. Indemnification
    1. Indemnification. Each party shall indemnify the other, the other’s affiliates, and all of their stockholders, officers, directors, agents, and employees (each, an "Indemnified Party") at all times from and after the Effective Date against any liability, loss, damages (including punitive damages), claim, settlement payment, cost and expense, interest, award, judgment, diminution in value, fine, fee, and penalty, or other charge, including reasonable legal expenses, arising out of or relating to any claim by an unaffiliated third party (i) alleging that the use in accordance with this Agreement of the System or the Services (in the case of ProEdTech) or the Customer Data (in the case of Customer) infringes or misappropriates any intellectual property or privacy rights of the unaffiliated third party, or (ii) that arises or is alleged to have arisen solely out of the gross negligence or intentional misconduct of the indemnifying party (each a "Third Party Claim"). Notwithstanding the foregoing, if the System becomes the subject of such a claim of infringement then ProEdTech may, at its option: (x) procure for Customer the right to use the System free of any liability for infringement; (y) replace or modify the System to make it non-infringing but with reasonably comparable functionality; or (z) if ProEdTech determines that the previous two options are not available on a commercially reasonable basis, grant to Customer a credit for the unused portion of any prepaid access rights fees and refund any deposits paid by Customer for the affected System. Furthermore, ProEdTech has no liability for, and no obligation to indemnify Customer against, any Third Party Claim arising or alleging based in whole or in part on use of the System other than as specified in this Agreement, or its documentation, including use with third party hardware and software products not specifically authorized by ProEdTech.
    2. Indemnification Process. The Indemnified Party shall promptly notify the indemnifying party in writing of any Third Party Claim, stating the nature and basis of the Third Party Claim, to the extent known. The indemnifying party shall have sole control over the defense and settlement of any Third Party Claim, provided that, within fifteen (15) days after receipt of the above-described notice, the indemnifying party notifies the Indemnified Party of its election to so assume full control. The foregoing notwithstanding, the Indemnified Party shall be entitled to participate in the defense of such Third Party Claim and to employ counsel at its own expense to assist in the handling of such claim, except that the Indemnified Party’s legal expenses in exercising this right shall be deemed legal expenses subject to indemnification hereunder to the extent that (x) the indemnifying party fails or refuses to assume control over the defense of the Third Party Claim within the time period set forth above; (y) the Indemnified Party deems it reasonably necessary to file an answer or take similar action to prevent the entry of a default judgment, temporary restraining order, or preliminary injunction against it; or (z) representation of both parties by the same counsel would, in the opinion of that counsel, constitute a conflict of interest. The Indemnifying Party shall not settle any such Third Party Claim without the written consent of the Indemnified Party, except for a complete settlement requiring only the payment of money damages to be paid by the Indemnifying Party.
    3. Sole Remedy. Indemnification pursuant to this Section is the parties’ sole remedy for any third party claim against the other party in the nature of negligence, gross negligence, intentional misconduct, or intellectual property infringement.
  8. Disclaimers and Limitations
    1. Disclaimer of Warranties. OTHER THAN AS EXPRESSLY SET FORTH IN THIS AGREEMENT, ProEdTech MAKES NO, AND HEREBY DISCLAIMS ANY, REPRESENTATIONS OR WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, WITH RESPECT TO THE SYSTEM, THE SERVICES PROVIDED OR THE AVAILABILITY, FUNCTIONALITY, PERFORMANCE OR RESULTS OF USE OF THE SYSTEM. WITHOUT LIMITING THE FOREGOING, EXCEPT AS SPECIFICALLY SET FORTH HEREIN, ProEdTech DISCLAIMS ANY WARRANTY THAT THE SYSTEM, THE SERVICES PROVIDED BY ProEdTech, OR THE OPERATION OF THE SYSTEM ARE OR WILL BE ACCURATE, ERROR-FREE OR UNINTERRUPTED. ProEdTech MAKES NO, AND HEREBY DISCLAIMS ANY, IMPLIED WARRANTIES, INCLUDING WITHOUT LIMITATION, ANY IMPLIED WARRANTY OF MERCHANTABILITY, OF FITNESS FOR ANY PARTICULAR PURPOSE OR ARISING BY USAGE OF TRADE, COURSE OF DEALING OR COURSE OF PERFORMANCE.
    2. Disclaimer of Consequential Damages. ProEdTech HAS NO LIABILITY WITH RESPECT TO THE SYSTEM, SERVICES, OR ITS OTHER OBLIGATIONS UNDER THIS AGREEMENT OR OTHERWISE FOR CONSEQUENTIAL, EXEMPLARY, SPECIAL, INCIDENTAL, OR PUNITIVE DAMAGES (INCLUDING WITHOUT LIMITATION LOSS OF PROFITS AND THE COST OF COVER) EVEN IF ProEdTech HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
    3. Limitations of Remedies and Liability. ProEdTech'S TOTAL LIABILITY TO CUSTOMER FOR ANY REASON AND UPON ANY CAUSE OF ACTION INCLUDING WITHOUT LIMITATION, BREACH OF CONTRACT, NEGLIGENCE, STRICT LIABILITY, MISREPRESENTATIONS, AND OTHER TORTS, IS LIMITED TO ALL FEES PAID TO ProEdTech BY THE CUSTOMER IN RESPECT OF USER LICENSES FOR THE SYSTEM DURING THE ONE MONTH IMMEDIATELY PRECEDING THE EVENTS GIVING RISE TO THE LIABLITY.
  9. General
    1. Promotional Materials. Either party may include statements, and may use the other party's name and logos, in its website, commercial advertisements and promotional materials for the sole purpose of indicating that Customer is a user of the System.
    2. Force Majeure. "Force Majeure Event" means any act or event that (a) prevents a party (the "Nonperforming Party") from performing its obligations or satisfying a condition to the other party’s (the "Performing Party") obligations under this Agreement, (b) is beyond the reasonable control of and not the fault of the Nonperforming Party, and (c) the Nonperforming Party has not, through commercially reasonable efforts, been able to avoid or overcome. "Force Majeure Event" does not include economic hardship, changes in market conditions, and insufficiency of funds. If a Force Majeure Event occurs, the Nonperforming Party is excused from the performance thereby prevented and from satisfying any conditions precedent to the other party’s performance that cannot be satisfied, in each case to the extent limited or prevented by the Force Majeure Event. When the Nonperforming Party is able to resume its performance or satisfy the conditions precedent to the other party’s obligations, the Nonperforming Party shall immediately resume performance under this Agreement. The relief offered by this paragraph is the exclusive remedy available to the Performing Party with respect to a Force Majeure Event.
    3. Assignment. Customer shall not assign any of its rights under this Agreement, except with the prior written approval of ProEdTech, which shall not be unreasonably withheld. The preceding sentence applies to all assignments of rights, except in the event of a voluntary transfer of substantially all assets by Customer to a transferee which executes ProEdTech’s form of agreement agreeing to be bound all of the terms and conditions of this Agreement. Any change of control transaction is deemed an assignment hereunder. Any purported assignment of rights in violation of this Section is void.
    4. Governing Law; Venue. The laws of the State of North Carolina (without giving effect to its conflict of laws principles) govern all matters arising out of or relating to this Agreement and the transactions it contemplates, including, without limitation, its interpretation, construction, performance, and enforcement. Any claims or actions regarding or arising out of this Agreement must be brought exclusively in a court of competent jurisdiction sitting in Durham, North Carolina, and each party to this Agreement submits to the jurisdiction of such courts for the purposes of all legal actions and proceedings arising out of or relating to this Agreement. Each party waives, to the fullest extent permitted by law, any objection that it may now or later have to (i) the laying of venue of any legal action or proceeding arising out of or relating to this Agreement brought in any state or federal court sitting in Durham, North Carolina; and (ii) any claim that any action or proceeding brought in any such court has been brought in an inconvenient forum.
    5. Recovery of Litigation Costs. If any legal action or other proceeding is brought for the enforcement of this Agreement, or because of an alleged dispute, breach, default or misrepresentation in connection with any of the provisions of this Agreement, the unsuccessful party shall pay to the successful party its reasonable attorneys’ fees and other costs incurred in that action or proceeding, in addition to any other relief to which the successful party may be entitled.
    6. Entire Agreement. This Agreement constitutes the final agreement between the parties. It is the complete and exclusive expression of the parties’ agreement on the matters contained in this Agreement. All prior and contemporaneous negotiations and agreements between the parties on the matters contained in this Agreement are expressly merged into and superseded by this Agreement. The provisions of this Agreement cannot be explained, supplemented or qualified through evidence of trade usage or a prior course of dealings. In entering into this Agreement, neither party has relied upon any statement, representation, warranty or agreement of any other party except for those expressly contained in this Agreement. There are no conditions precedent to the effectiveness of this Agreement, other than any that are expressly stated in this Agreement.
    7. Amendments. The parties can amend this Agreement only by a written agreement of the parties that identifies itself as an amendment to this Agreement.